Why Joining the DBS Update Service Isn’t Optional
- margaret4542
- 3 hours ago
- 2 min read
If you work with children, families, or vulnerable adults, you already know how important safeguarding is. But there’s one message many people still misunderstand:
A DBS certificate does not stay valid for years unless you join the Update Service.
Every week I hear: “I don’t need to go on the Update Service — my DBS lasts forever.” or “I’ll just do another DBS if I ever need it.”
But this misconception causes delays, job losses, failed registrations, and repeated DBS costs. Establishments should be actively informing staff and volunteers that the Update Service is not just helpful — it is increasingly expected and in some cases required.
Let’s make it crystal clear.
A DBS Certificate Is Only a Snapshot in Time
A DBS check reflects someone’s record on the day it was printed. It can be out of date the very next morning.
Your own documentation reinforces this:
Once you receive the certificate, you must join the Update Service within 28 days or you have to repeat the entire process.
Employers cannot check the ongoing status of your DBS unless it is subscribed.
Ofsted only accepts a DBS over 3 months old if it is subscribed.
Without the Update Service, organisations are left with a certificate they can’t legally rely on.
Why the Update Service Matters
It keeps safeguarding current
Organisations need assurance that nothing has changed on someone’s record. The Update Service provides instant confirmation.
It prevents costly repeat checks
If you miss the 28‑day window, you must start again, repay, re‑verify ID, and wait for processing.
It speeds up hiring
A subscribed DBS can be checked immediately, avoiding delays in placements or school onboarding.
It’s required in many registration routes
Ofsted is one clear example — they expect DBS certificates to be subscribed unless newly completed.
The Myth: “My DBS lasts for years”
A DBS certificate has no printed expiry date — but its usefulness absolutely expires.
Unless subscribed, a DBS becomes outdated the moment circumstances change, and employers have no legal way to check its status.
The Update Service: Small Cost, Big Safeguarding Impact
Your documentation shows:
Annual subscription: £16.
Must be activated within 28 days.
Renewals can be automatic so you do not miss a deadline
Without subscription, re‑applying is often unavoidable.
This tiny annual cost protects children, employers, and professionals.
Why Establishments Must Lead on This
Schools, nurseries, charities, clubs, and care providers should:
Educate staff/volunteers on the Update Service
Build it into onboarding
Keep status checks routine
Stop relying on non‑subscribed DBS certificates
Ensure compliance with Ofsted and safeguarding frameworks
Too many people lose opportunities simply because no one explained it clearly.
A Call to Action
If you work with children or vulnerable adults:
Join the Update Service immediately after receiving your DBS.
Keep your subscription active.
Treat it as part of your safeguarding responsibility.
If you are an employer or organisation:
Make DBS Update Service subscription standard practice.
Remind existing staff to check their status.
Protect the people you serve by ensuring checks remain current.
Safeguarding isn’t static — and neither should your DBS be.
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